Office Coffee Machines: Renting VS Buying

renting a coffee machine
renting a coffee machine

Supplying your office with a quality coffee machine is the cornerstone of any successful business. Giving your staff access to a free daily caffeine fix is viewed as a great employee perk. What’s more, being able to gather around a coffee machine and chat over a warm brew is the perfect way for team members to bond and let off steam together. However, as a business you’re faced with a question: do you buy a coffee machine or rent a coffee machine? There are pros and cons to both, but deciding whether to rent or buy a coffee machine is contingent on things like office size, your financial situation and staff needs. In this blog we delve into both arguments to help you decide which coffee machine arrangement is right for your office. 

Machine Servicing

Coffee machines are designed to be easy to clean, however they still require maintenance every now and then to ensure they’re performing correctly and will continue to create the perfect cup of coffee every time. 

The biggest advantage of renting a coffee machine from Corporate Coffee is that maintenance is included at no extra cost. A technician will come to your office and take care of all the service needs and you don’t have to worry about budgeting for machine upkeep. 

However, when you buy a coffee machine, it comes with a limited warranty. While you may have to cover maintenance costs, if parts were to become damaged or there was an issue with the coffee machine working correctly, a replacement could be organised.

Payment Options

Does the coffee machine in your workplace only get used every so often? Does your workplace have fluctuating staff numbers or offer flexible working arrangements? Renting a coffee machine could be the best solution for you financially speaking. Don’t invest in an item that’s only going to be used part-time. Renting a coffee machine means you only need to budget for small, consistent payments each month. What’s more, some coffee machines don’t require a lock-in contract, so you’re free to upgrade, downgrade or cancel to align with any changes in your workplace. 

On the other hand, if your coffee machine gets a good work out on a daily basis, then buying one might be the best option for you. If you’re a medium to large sized business with consistent staff volume, investing in a coffee machine you own is a wise choice if you know it’s going to get long term, ongoing use.

Flavour Flexibility

Everyone has a personal preference when it comes to coffee. Some people like espresso prepared by a capsule coffee machine, while others prefer the taste of filter coffee. Before you buy or rent a coffee machine, it’s important to get a sense of staff preferences first.

The great thing about renting a coffee machine is you have the option to switch models at the end of the rental period, so your workplace has the option to try capsule, filter and espresso style coffee.

On the other hand, if you find your employees have fairly consistent preference when it comes to coffee, then buying a machine might be the best option for you. This allows you to invest in a good quality coffee machine that will help meet workplaces coffee needs for years to come.

When it comes down to deciding whether to buy or rent a coffee machine – the key is understanding the needs and set up of your workplace. Corporate Coffee offers a range of high-quality coffee machines that suit any style of office to both buy and rent. Ready to take the plunge? Contact our friendly staff today to find out more about how we can help you. 


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